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How to set up Gmail for Microsoft Outlook PDF Print E-mail
The following tutorial will show you to setup your Gmail account to work with Microsoft Outlook.

If you are setting up Outlook to work with Gmail for the first time, you will need to enable POP in your Gmail account.

Gmail POP Setup

Select Enable POP for all mail or Enable POP for mail that arrives from now on.

Choose the action you'd like your Gmail messages to take after they are accessed with POP.

Open Microsoft Outlook. If you already use Outlook and it is set up with another email account, you can add your Gmail account and use Outlook for both. If you have never used Outlook before, when you first launch it, it will ask you to set up a new account and you will see the following screen. (For current Outlook Users, Click "Tools" -> "E-Mail Accounts" and you will also get to this screen)

Create a new email account in Outlook

Select "Add New Account" and Click "Next", the following screen will come up:

Select POP email account

Select POP (or POP3) depending on your Version of Outlook and Click "Next"

On the next screen fill out the information with your Name (This is the name that appears next your email address when you send an email), your email address, Gmail Username and Gmail password.

Enter your Gmail Account Information

Incoming Mail Server:
SMTP Server:

Then Click "More Settings"

Click on the Second Tab "Outgoing Server" and check the box "My Outgoing Server (SMTP) requires authentication. This means that you also need a password to send mail in addition to receiving it.

Outgoing Server Requires Authentication

Next Click on the "Advanced" Tab. You need to change the Port Numbers and Check the 2 boxes for SSL.

** Check the Boxes First, then enter the numbers otherwise Outlook will replace the numbers with the defaut settings when you check the box **

There is a Box "Leave a copy of message on the server", if you check this, your mail will stay on Gmail's server.

Setting Ports for Gmail in Outlook

Click "OK" and when the main screen comes back up, Click "Test Account Settings" Outlook will send and recieve a test message to make sure the settings are correct.

That's it, you're done.

Different Versions of Microsoft Outlook might have screens that look a little different than the images above. The images here are from Outlook 2003. The fields are the same on the other versions, it just might look a little different.

Optimum Online and certain Internet Providers might block or reserve certain ports. If you are having issues, check your provider's web site and see if they have any documentation on it.

In conclusion, I hope you find this information useful. More tutorials on general computer assistance, SageCRM, Microsoft CRM, E-Mail Issues, and Microsoft Office will be added on a regular basis. If you would like to see certain tutorials, please feel free to Contact Us

Matt Petrosky
Shore Resolutions

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